Archive Directory Maintenance

Use the Archive Directory Maintenance dialog to organize Archive Files and manage Archive Directory entries.

Click Utilities > Archive > Directory Maintenance in the menu on the main window. The Archive Directory Maintenance dialog and the Archive File Filters dialog open at the same time.

Enter criteria on the Archive File Filters dialog to display a limited selection of Archive Directory entries or, to display all Archive File entries in the Directory, accept the wildcard entered by default for each filter.

You can enter specific file names, Optim™ Server names, groups, creators, table names, or descriptions, using the % (percent) symbol and the _ (underscore) as wildcards.
Note: If you specify a table name, use the same case as used in the table name definition in the database. For example, if the table name is defined in the database as nnnn.TABLENAME, and you specify the table name in search criteria as nnnn.tablename, the table may not be found.

You can also enter a range of dates to limit the list to entries for Archive Files created within a specific time frame.

Archive File Filters dialog

Click OK to display the Archive Directory Maintenance dialog.

Archive Directory Maintenance dialog that contains a list of Archive Files that matches the criteria entered on the Archive File Filters dialog

The Archive Directory Maintenance dialog lists the Archive Directory entries for files that match the criteria you specified in the Archive File Filters dialog. You can refine the list further using additional Archive File Filters at the bottom of the dialog.

You can also use the list to export security information for secured Archive Files, which are indicated by Secured File. The exported security information allows you to register secured Archive Files in other Archive Directories. To export security information, right-click the entry, and click Export Security Information in the shortcut menu. For more information about exporting security information, see Export Security Information.

By default, all file data is searched if a match cannot be determined from Archive Index Files. To direct Archive to search Archive Index Files only, you must select the Only Use Index to Perform Search check box on the Archive tab in Personal Options. For details, refer to the Common Elements Manual .