Archive Directory Maintenance Shortcut Menu Commands

Right-click the grid on the Archive Directory Maintenance dialog to display shortcut menu commands.

Archive Directory Maintenance dialog

Search

Index search selection criteria allow you to find and list Archive Files that contain data that match the specified criteria.

Select Search and one of the following commands to display the Index Search Selection Criteria dialog:

All Media
Search all Archive Files listed in the Archive Directory Maintenance dialog.
Direct Access Media
Search only the listed Archive Files stored on a local hard drive, network drive, or a WORM Device.
Removable Media and Backup Devices
Search only the listed Archive Files stored on removable media (for example, zip disk, backup device).
Note: To perform another search, you must refresh the list.

Resolve

If a match for the criteria is not found in the Archive Index information for the Archive File, the Status is shown as Indeterminate, No Index, or Invalid Index.

Right-click the name of an Archive File and click Resolve in the shortcut menu to search the Archive File for data that matches the criteria.

Resolve All

If a match for the criteria is not found in the Archive Index information for the Archive File, the Status is shown as Indeterminate, No Index, or Invalid Index.

Right-click and click Resolve All > Direct Access Media or Resolve All > Removable Media and Backup Devices in the shortcut menu to search Archive Files on the selected media type(s) for matches to the search criteria.

Trim Search List

Remove the names of Archive Files with a Status of No Match or Not Searched from the list.

Note: If the Automatically Trim Search List option in Personal Options is selected, this menu option is unavailable.

Exclude

Remove the file from the list. Excluded rows are indicated by a bold line in the grid.

Show Next

Return one previously excluded file to the list. The first excluded row beneath the row you right-click returns to the list. To display all excluded rows, click Refresh.

Show All

Return all excluded rows between the row you right-click and the next visible row. To display all excluded rows, click Refresh.

Index Specifications

Display the Index Maintenance dialog, to view, edit, or create Archive Indexes for the specified Archive File.

For information about using the Index Maintenance dialog, refer to Archive Index Maintenance.

Update Directory Entry

Display the Archive Directory Entry Information dialog to update the Archive Directory entry for the Archive File.

Delete

Delete the selected Archive Directory entry or both the Archive File and Archive Directory Entry.

Notes:
  • If the Archive File is on Centera storage and the minimum retention period has expired, the Delete command automatically deletes the Centera copy. If the minimum retention period has not expired, you are prompted to confirm or cancel the deletion of the Directory Entry. If you choose to delete the Directory Entry, the Archive File on Centera storage is orphaned and you can no longer retrieve the file.
  • If Litigation Hold is set for an Archive File, you cannot delete the Archive File or Directory entry. (SeeLitigation Hold for information on this feature.)
  • If Delete Hold is set for an Archive File, you cannot delete the Archive File or Directory entry. (See Delete Hold.)

Delete all Entries with

Delete all Archive Directory entries with a specific status.

Click one of the following in the Delete all Entries with submenu:

Not Found
Delete all Archive Directory entries for which the Status:Archive File is Not Found.
Invalid
Delete all Archive Directory entries for which the Status:Archive File is Invalid.
Both
Delete all Archive Directory entries for which the Status:Archive File is either Not Found or Invalid.

Browse Access Definition

Browse the contents of the Access Definition used to create the selected Archive File.

Browse Archive File

Browse the contents of the selected Archive File.

Export Security Information

Open the Export Archive File Security dialog to export security information for a secured Archive File into a Security File. This shortcut command is available for a secured Archive File only.

Recall Complete File

Recalls an Archive File saved to a Centera Server. The file is recalled to the path specified in the Storage Profile used to create the Archive File. You can access this Archive File as needed. (The original Archive File saved to the Centera Server remains intact.)

Notes:
  • This shortcut command is available only if the Archive File has been backed up to the Centera Server.
  • If you do not use the Recall Complete File command, Archive Files stored on Centera are recalled in 2 MB quantities of data, as needed.

Litigation Hold

Turns Litigation Hold on or off for an Archive File stored on a Hitachi Content Archive Platform (HCAP) WORM device or a Centera backup device.

Click one of the following in the Litigation Hold submenu:

Set
Turns Litigation Hold on. Prevents the Archive File from being deleted from storage, regardless of the file retention setting in the associated Storage Profile.
Remove
Turns Litigation Hold off. Allows the Archive File to be deleted from storage in accord with the file retention setting in the associated Storage Profile.
Query State
Determines if Litigation Hold is set for an Archive File stored on a Centera backup device. (This option is disabled for an Archive File stored on an HCAP WORM device.)

Delete Hold

For Archive Files stored on an Optim Server, turns Delete Hold on or off.

The Delete Hold submenu has these choices:
Set
Turns Delete Hold on. Prevents the Archive File from being deleted from the Server on which it resides, regardless of the file retention setting in the associated Storage Profile.
Remove
Turns Delete Hold off. Allows the Archive File to be deleted from the Server on which it resides in accord with the file retention setting in the associated Storage Profile.
Query State
Determines if Delete Hold is set for an Archive File stored on an Optim Server.