Activity: Monitor & Control Project
This activity captures the daily, continuing, work of the project manager, including monitoring project status, reporting to stakeholders, and dealing with issues.
DescriptionWork Breakdown StructureTeam AllocationWork Product Usage
Relationships
Parent Activities
Description

This activity captures the daily, continuing, work of project management, covering:

  • Dealing with change requests that have been approved, and scheduling these for the current or future iterations;
  • Continuously monitoring the project in terms of active risks and objective measurements of progress and quality;
  • Regular reporting of project status, in the Status Assessment, to project governance authorities. 
  • Dealing with issues and problems through the Task: Monitor and Report Project Status and driving these to closure according to processes identified for problem resolution. This may require that change requests be issued for work that needs additional authorization.
Properties
Event Driven
Multiple Occurrences
OngoingYes
Optional
Planned
Repeatable
Staffing

The project manager needs a mix of organizational, planning, communication, time management, triage, and analytic skills for this part of the discipline. The management reviewer will need a strong background in project management, will have a deep understanding of the organization's business policies and practices, and be able to make judgments about the project's financial performance and performance against contractual obligations.

Usage
Usage Guidance

This activity occurs in every iteration of every phase. Issues can come up at any time. The timing of other activities is tailored to suit the project. For example, the project could decide to produce weekly metrics reports, and report to management reviewers monthly.

Put in place mechanisms to automate, as far as possible, the collection and reduction of information (metrics, for example) about the project. Time should be spent in analyzing trends, not in collection and calculation. Track and resolve problems that arise on a project. Delegate technical problems to the appropriate technical roles.