There are three levels of removing an asset from a repository. These include retiring an asset, archiving an asset, and
deleting an asset.
Retire Asset
This is performed by an administrator who sets the state of the asset to retired. The effect of this is the asset is no
longer visible to the Asset Consumers, but is still visible to the Asset Owner and the administrator.
Archive Asset
This is performed by an administrator who sets the state of the asset to archived. The effect of this is the asset is
no longer visible to Asset Consumers or to the Asset Owner, but is still visible to the administrator.
Delete Asset
This is performed by the Asset Owner or the administrator. The effect of this is the asset is removed from the
Repository. Certainly this needs to be handled with care.
Considerations for removing an asset
Some of the considerations for removing an asset are:
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Asset usage levels: the asset is dormant, few searches, few browses, few downloads, little feedback, and so forth.
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Funding termination: sponsor changes or terminates funding support, perhaps due to business prioritization.
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Need for solution diminishes: the problem either goes away, or a new solution is available, or level of effort to
maintain become prohibitive.
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