Overview
This is a variation of the Proposal Justification metric, in that it extends that metric to monitor
whether all "required" lifecycle artifacts are produced at the right time of the project or product lifecycle. The
notion of required lifecycle documents is critical to this measure. Organizations often identify output
documents expected at different phases or stages of the project, but the list is often exhaustive and does not identify
which must be produced. This results in teams selectively producing some artifacts and omitting others.
There are key challenges in adopting a new methodology, such as providing measurable and visual evidence that
the required process is followed and communicating the value and importance that each artifact brings to the
organization to all parties (project teams and executives).
Organizational changes occur only when they are clearly and openly supported by the executive team. This measure helps
address two main issues:
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Identification of artifacts that must be produced during the lifecyle
-
Demonstration of executives' commitment to adoption of the process
Measurement method
Total number of proposals compared to total number of required lifecycle artifacts per proposal.
Measurement analysis
Depending on the technology to manage the portfolio investment process that is in place, some of this monitoring can be
achieved in a semiautomatic manner through data extracts and trending, or it can be done manually through project peer
reviews or project phase gate review audits.
Example
One example of this measure is to express it as a percentage of "produced artifacts over required artifacts"
by project, which produces a measure that can be compared by projects teams, by project manager, and by functional
areas.
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