Task: Conduct Vendor/Package Evaluation Workshop
This task focuses on conducting the Vendor and Package Evaluation Workshop.
Disciplines: Requirements
Purpose
  • To review and evaluate the selected candidate vendor's COTS package to determine gaps in how the COTS package satisfies the critical uses cases and the critical nonfunctional requirements
  • To score vendor demonstrations and record the results using the Evaluation Score Sheet
Relationships
RolesPrimary Performer: Additional Performers:
InputsMandatory:
  • None
Optional:
    Outputs
      Steps
      Conduct Evaluation Workshop

      The Acquirer leads the session, which includes the following:

      The Acquirer will step the evaluation workshop participants through the detailed workshop agenda and schedule, ensuring that the critical use cases and critical nonfunctional requirements are covered. The timed agenda is important to pace the vendors during the workshop to ensure that all areas being scored are viewed.

      Conclude Evaluation Workshop

      After the evaluation workshop, the Acquirer, along with the evaluators, needs to spend time to collect, analyze and synthesize the findings contained in the score sheets.

      If there is no clear-cut winner(s), the scoring mechanism that had been applied during the evaluation workshop will be reviewed, and any suspect differentiators will be identified. Additionally, any other learning point for future workshops should be identified and documented.