Task: Determine the scope of the sketch
Determine the scope of the problem to be represented by the Business Process Diagram
Disciplines: Business Modeling
Purpose
The purpose of this task is to determine the scope of the problem, the number of sketches and whether the sketch will be a simple or a Business2Business (B2B) process, and if there are existing sketches that can be re-used.
Relationships
RolesPrimary Performer: Additional Performers:
InputsMandatory:
  • None
Optional:
    Outputs
      Main Description

      Determine if the Process sketch will be a simple process or Business2Business (B2B) process:

      Simple process sketches are those Tasks that are internal to the business and do not involve third-party vendors or other businesses in which to complete the business requirement Result. Simple process sketches do not use Pools as the sequence flow does not extended the beyond the enterprise.  Often customers who participant in a process, are represented as a Lane in a simple process.

      In B2B Business Process Diagrams, Messages flow between businesses (Pools).

      More information can be found here Scope of Business Process Sketching

      Steps
      Identify existing "As-Is" Business Process Diagrams that participate in the problem.

      80% of projects are updates to existing systems, we want to re-use previously created sketches. Examine the existing sketches to determine whether any can be re-used either completely or as part of a new "To-Be" process.

      If an existing diagram does not exist only a new "To-Be" sketch will be created.

      Determine if the problem needs multiple sketches and what type

      Examine the problem statement, and look for those problems that are described at the business level. For each problem, if the problem expands beyond the scope of single business, and needs the help of third-parties to fulfill the required result, then a B2B process sketch is needed, otherwise it is a simple process.

      The business requirements will define a number of improvement results. For each signifcant result there should be a sketched process in a Business Process Diagram.

      If possible Business Process Diagrams should be combined to demonstrate multiple results and a combined context. However care must be taken not to create too large a diagram which is difficult to understand. Clarity and understanding is best.


      Simple process sketches are those Tasks that are internal to the business and do not involve third-party vendors or other businesses in which to complete the business requirement Result. Simple process sketches do not use Pools as the sequence flow does not extended the beyond the enterprise.  Often customers who participant in a process, are represented as a Lane in a simple process.

      In B2B Business Process Diagrams, Messages flow between businesses (Pools).

      More information can be found here Scope of Business Process Sketching

      Determine the number of participants

      The business requirements will indicate a few of the participants necessary to complete a process. The other participants (for example workers that help in the process) are often not described in the problem and need to be elicited from the stakeholders. It often requires several reviews to uncover all participants.