Overview
This is a variation of the Proposal Justification metric, in that it extends that metric to monitor whether
all “required” lifecycle artifacts are produced at the right time of the project
or product lifecycle. The notion of required lifecycle documents is
critical to this measure. Organizations often identify output documents
expected at different phases or stages of the project, but the list is often
exhaustive and does not identify which must be produced. This results
in teams selectively producing some artifacts and omitting others.
There are key challenges in adopting a new methodology, such as providing
measurable and visual evidence that the required process is followed and communicating
the value and importance that each artifact brings to the organization to all
parties (project teams and executives).
Organizational changes occur only when they are clearly and openly supported
by the executive team. This measure helps address two main issues:
- Identification of artifacts that must be produced during
the lifecyle
- Demonstration of executives' commitment to adoption of the process
Measurement method
Total number of proposals compared to total number of required lifecycle artifacts
per proposal.
Measurement analysis
Depending on the technology to manage the portfolio investment process that
is in place, some of this monitoring can be achieved in a semiautomatic manner
through data extracts and trending, or it can be done manually through project
peer reviews or project phase gate review audits.
Example
One example of this measure is to express it as a percentage of
“produced artifacts over required artifacts” by project, which produces a measure
that can be compared by projects teams, by project manager, and by functional
areas. |