Purpose
- To ensure that all work currently being executed by various operational
teams is properly inventoried and estimated
- To ensure that all work in progress is represented across all pipelines,
including small and large projects, feature enhancements, customer support
and requests, and operational support
|
Relationships
Roles | Primary Performer:
| Additional Performers:
|
Inputs | Mandatory:
| Optional:
|
Outputs |
|
Main Description
Provide a complete and accurate view of all work in progress to the portfolio
executives, including a representative assessment of performance against targets,
as well as reliable estimated efforts to complete all work currently in execution.
These key dimensions of work in progress are typically represented in the
various reports, analysis, and trends:
- Performance trends against schedules, costs, and requirements
- Estimated efforts to complete projected trends
- Risks, issues, and change requests status
The main focus of this consolidation exercise revolves around human
resources, but the consolidation also includes financial resources and
facilities. |
Steps
Review and update components across work pipelines
Verify that all work under execution is updated with the latest information
to ensure that you perform this task with a fresh set of data. Review
all work across all work pipelines, and update the information and status as
required.
In order to establish a valid view of current demand, calculate
your resource consumption based on all types of work, such as authorized
projects, administrative work, internal projects, customer support work, and
so forth. Calculating your demand based only on authorized projects will not
provide a valid view of current demand. |
Develop and validate estimated effort to complete all work in progress
Gather all base data for each component and ensure that necessary data is
available. Use metrics that indicate current assignments, utilization, and remaining
efforts. An example of progress-related metrics is the ETC (estimated time to
completion), which indicates how much time is needed to finish the
work already authorized.
Assignment-related information also gives valuable information about resource
demand. For example, if a developer is assigned half-time on approved projects,
then that resource is 50% used. |
Develop portfolio trends and analysis
Analyze the components according to the required dimensions, such as resource and financial dimensions. From a
resource perspective, analyze the demand for critical resources and skills to identify possible bottlenecks. From a
financial perspective, analyze key financial metrics and compare to threshold values. |
Generate required portfolio reports
Based on the standard formats (financial, schedule, timelines, resources, risks, etc.) pre-defined for each stakeholder
group, produce the required reports and submit to stakeholders.
|
|
More Information
© Copyright IBM Corp. 1987, 2009. All Rights Reserved.
|
|