Exporting artifacts and printing in Microsoft Word

You can export an artifact to an XML file that is compatible with Microsoft® Word. The output includes the name, text, and graphics from all types of artifacts. You have the option to include comments, links, and attributes in the exported artifact. After opening the file in Word, you can print using the Word print features.

Before you begin

You must have Microsoft Word 2003 or later to convert and read the exported artifact.

Procedure

You can export an artifact to Word either from within the artifact editor or from the project Artifacts page:

  1. To export an artifact to Word, do one of the following actions:
    • Open an artifact and click the drop-down menu at the artifact name in the toolbar and select Export to Word.
    • Open the project Artifacts page:
      1. Click the Open button in the editor toolbar, or browse to a project in the Project Explorer, right-click the project, and select Open.
      2. On the Artifacts page, select a folder and filter, if necessary, to display artifacts.
      3. Right-click an artifact and select Export to Word.
  2. In the Export to Word window, type or browse to a directory location for the exported file on your computer or on a shared drive on your network.
  3. Use the check boxes to indicate whether to include comments, links, and attributes.
  4. Click Finish.

Results

Exporting an artifact creates an XML file that is compatible with Microsoft Word. The file has the same name as the artifact, but with a .doc extension. If a file with that name already exists, the file that you create is saved with a number in its name.

What to do next

When you open an exported artifact in Word, if you are prompted to convert the file from XML format, accept that choice. After you save the file in Word, it becomes a Word document. After converting the file to Word, use the viewing, editing, and printing features in Word.


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