You can use the Notifications page in the Configure menu
to set up notifications about changes in a view. You can specify that
certain users are notified when a view is changed. To set up a notification,
you must either be a workspace administrator or have the Notifications
and Messages workspace permission.
Because notifications are sent as emails to the users, each user
must have an email address in Rational® Focal Point™ and
the email settings must be valid.
You can send two types of notifications:
- A notification about changes in a view
- A notification about the content of a view
Before you set up notifications, consider these details:
- The type of notification to send
- The information that you want to send. You must create a view
that displays this information. Specify the view rules to ensure that
the appropriate elements and attributes are included. For example,
if you include File attributes in the view, any file in an element
is included as an attachment to the notification. If the notification
is about the changes in a view, the history logs for the attributes
in that view must be activated.
- The recipients of the notification. You can use either an attribute
or a view to specify this information, which must be available before
you add the notification.
- Attribute: You can send notifications to the owner or creator.
You can also create a link, link list, or incoming links attribute
that is based on Members and use this attribute to assign recipients.
For example, you might create an attribute named Verified By, Keep
Me Posted, or Assigned To.
- View: You can create a view that is based on Members and
use this view to assign recipients. For example, you might use a view
that contains all release managers, a view that contains all release
managers and product managers, or a view that contains specific members,
such as administrators.
When you set up notifications, you can also select a date and number
format, and can define your own message.