OK, so far, so good! Your mailing is now ready, the contents have been incorporated and the test mails have been reviewed several times. You are now ready to send your mailing!
1. | Click on the Send next to Mailing on the Send mailing screen. The OpenEMM will allow you to view the planned mailing. The Recipients selection area shows all target groups, you have chosen to check your selection again prior sending. The system also displays the number of recipients as well as the selected mail formats. |
Fig. 3.46: Prior to sending, you will again be given a status report where you can selected when to send out the mailing.
2. | In the Delivery time area, several drop-down lists allow you to select precisely when sending out the mailing should start. You could for example select automatic sending at 6:00am, and the OpenEMM will then comply with your wishes. |
3. | The fields Stepping (Minutes) and Blocksize are only visible if the user right Show parameters for throttling of delivery speed is set (User Rights/section Mailing). These fields allow you to influence the speed of email delivery (although you can not overcome the maximum speed of your hardware; of course). |
4. | Now click on the Send button. This starts the mailing. Should you wish to make further changes, click on Cancel instead. Please note: Maybe after making all entries and setting a date for sending the mailing at some future time, you decide you do not want to send the mailing after all. It is still possible to cancel a mailing until very shortly before production of the mailing is actually started by pressing the relevant button. After sending, the Send mailing view will display a status report. You can still call up the preview and send the mailing to administrators and the test distribution list. The normal send mailing selection is now unavailable. In this way, sending out a mailing more than once by mistake will be prevented. The Distribution status report in the lower part of the screen now displays how many recipients the mailing has already been sent to. |
Fig. 3.47: The distribution status report shows you how many emails were already sent.
Please note: You will notice that after a mailing has actually been sent, various options in the detailed view have been disabled: It is no longer possible to make any changes in the Mailing list or the Target group or the Mailing type drop-down lists. You can also no longer select to send the mailing to all recipients. This is meant to prevent accidentally sending the mailing more than once. However, you still may send the mailing to administrators and test recipients as often as you wish.