Mailings - Sending out newsletters > Create, edit and send mailings > List of existing mailings

List of existing mailings

This overview is called up each time you wish to edit or send a mailing. It lists all mailings created so far.

1.In the navigation task bar, call the section Mailings and the subsection Overview. A table shows the status and names of the mailings, the description the assigned mailing list (i.e. the recipients) and the date sent.
2.In the mailing overview you can choose by a filter which of the three mailing types are to be displayed in the overview, in order not to overload the page.
4.You can find out whether a mailing has already been sent in the last column Sent date. This column also affects the sequence of the mailings in the list. Mailings that have already been sent are sorted at the bottom end of the list in date sequence. It is therefore possible that an older mailing that was never sent is to be found at the start of the list.
5.It is also useful to know what actions are linked to a mailing. Mailings with actions have a further icon in the last column. Clicking on this takes you to an overview of all actions used in this mailing. You can now call and edit this action or return to the overview with Back.
6.Sortable list: To retain an overview for longer lists, you can sort these according to column headers. This applies to both the mailing overview and the recipient overview.
7.Number of data records: The number of selected elements is displayed in the mailing overview or the recipient overview.
8.If you no longer need a mailing, you can delete it via the Wastebasket symbol in the right-hand column. If you would like to delete several mailings, the collective action Delete selected mailings is recommended. First mark the mailings concerned via the checkboxes in the first column and then click the Delete selected mailings command at the lower edge of the screen. Please note that the selection of mailings is only active for the page that is being displayed.
Fig. 3.18: The mailings overview shows the send date – if the mailing has already been sent off.

Fig. 3.18: The mailings overview shows the send date – if the mailing has already been sent off.

Please note: The list becomes ever longer with time. In order to improve the overview, you could delete older mailings. This will, however, also delete statistical evaluation data for deleted mailings. It is therefore better to assign older mailings to an archive and to manage them in the Archives section. The list of all mailings ever sent will remain intact. Further information on archives is contained in chapter "Archives - Grouping mailings".

Please note: When clicking on a mailing which has already been sent to see its details, you will notice that certain data may no longer be changed. They are the drop-down lists Mailing list, Target group and Mailing type. These disabled elements are greyed out by OpenEMM. In case of a normal mailing they can no longer be unblocked and amended. However, sometimes it is useful to make individual changes in certain date or action-based mailings. Such mailings never actually end – they are sent out automatically as a followup to a specific action by the recipient, or they are date-based. In order to make a change, the mailing must be de-activated first. Open the Send mailing tab and click on the Deactivate mailing link. You may now make any changes you want. Don’t forget to activate the mailing again once you have finished. This is done in the Send mailing tab.