@PARAFILTR ON =

@BANNER = Ventura Publisher<B^><190><D>

@APP NOTE = Application Note <197> Number 1

@NAME = Subjects:	End notes<R>
	Footnote numbers

@HEAD 1 = Introduction

This application note describes how to create a document which contains 
endnotes. In addition, this note provides hints on how to produce 
superscripted footnote numbers at the bottom of the page.

@HEAD 1 = Quick description

An endnote is identical to a footnote except that all referenced text 
is placed at the end of the document rather than at the bottom of 
each page on which a reference occurs. You can create endnotes by 
using the table of contents feature found in the <B>Multi-Chapter<D> 
option of the Options menu to extract all footnotes and footnote numbers 
and then place the resulting generated file into an inserted page 
at the end of the document.

The actual text of the endnote is entered as a footnote at the bottom 
of the page. Of course you don't want these footnotes to actually 
display in the final version of the document. The trick therefore 
is to collapse all footnotes into a single hidden line at the bottom 
of the page just prior to running the Table of Contents generator 
or printing the chapter. The essence of what is described in this 
application note is how to create two style sheets: the first lets 
you edit and modify the endnotes by typing text into a footnote at 
the bottom of the page; the second collapses and hides the footnote 
but keeps the text on the page so that it will be found by the table 
of contents generator.

@HEAD 1 = Procedure

The following cookbook procedure describes how to enter the text of 
the endnote, then hide the result, generate an endnote document, and 
finally load the endnote at the end of the chapter.

@INSTRUCTION = Use the <B>Footnotes Settings<D> option in the Chapter 
menu to enable footnotes. Select Usage & Format: <B># From Start of 
Chapter<D>. Select Position of Number: <B>Superscript<D>. Don't bother 
with any of the other settings.

@INSTRUCTION = At each location in the document where you wish to 
refer to an endnote, use the <B>Insert Special Item<D> option in the 
Edit menu to insert a footnote. A superscripted number will appear 
in the text. You can then enter the text of your endnote at the bottom 
of the page.

@INSTRUCTION = Save your document.

@INSTRUCTION = Save your style sheet under a new name using the <B>Save 
As New Style<D> option in the File menu.

@INSTRUCTION = Change to frame mode

@INSTRUCTION = Select the footnote frame at the bottom of the page. 
The Current Selection indicator in the sidebar should display the 
word <B>FOOTNOTE<D>.

@INSTRUCTION = Set Move Down To 1st Baseline By: to <B>Cap Height.<D> 
This is located in the <B>Frame Typography<D> option in the Frame 
menu.

@INSTRUCTION = Select the <B>Margins & Columns<D> option in the Frame 
menu and set the footnote frame's Top and Bottom margins to zero.

@INSTRUCTION = Change to the Paragraph mode.

@INSTRUCTION = Select any footnote number at the bottom of the page 
(<MI>not the footnote reference within the text itself<D>).

@INSTRUCTION = Set Line Break <MI>Before<D> in the <B>Breaks <D>option 
in the Paragraph menu.

@INSTRUCTION = Set all spacing options in the Paragraph menu Spacing 
option for the Footnote #  <B>to zero.<D>

@INSTRUCTION = Select the Font option in the Paragraph menu and change 
the font text to <B>White<D> and set the font to the smallest size 
available (6 point on PostScript and LaserMaster printers).

@INSTRUCTION = Select the text of any footnote at the bottom of the 
page.

@INSTRUCTION = Set Line Break to No in the <B>Breaks <D>option in 
the Paragraph menu.

@INSTRUCTION = Set all spacing options in the Paragraph menu <B>Spacing<D> 
option to zero.

@INSTRUCTION = Select the Font option in the Paragraph menu and change 
the font text to <B>White<D> (6 point on PostScript and LaserMaster 
printers).

@INSTRUCTION = Select the Frame mode again.

@INSTRUCTION = Select the footnote frame at the bottom of the page. 
The Current Selection indicator in the sidebar should display the 
word <B>FOOTNOTE<D>.

@INSTRUCTION = Select the <B>Sizing & Scaling<D> option (Frame menu) 
and record the <B>Frame Height<D> on a piece of paper. You should 
set the measurement units to <B>fractional points <D>to get the greatest 
precision.

@INSTRUCTION = Select the page itself. The Current Selection indicator 
in the sidebar should display the name of the file located in the 
page.

@INSTRUCTION = Save the style sheet (using the <B>Save As New Style 
<D>option in the File menu) under the new name you created at the 
beginning of this process. When asked if you want to overwrite the 
existing file, select <B>Yes<D>.

You have now created a document which contains all the information 
required for endnotes. The formatting of the document is identical 
to the format of your original. Now you actually need to extract all 
the text and place it at the end of the document. This is very simple 
and is identical in every respect to the way that you create a table 
of contents. This process is briefly reviewed here.

@INSTRUCTION = Save the chapter. The chapter will now reference the 
new style sheet (the one which collapses and hides the footnote text).

@INSTRUCTION = Select the <B>Multi-Chapter<D> option in the Options 
menu.

@INSTRUCTION = Select the <B>New<D> and <B>Add Chapter<D> commands 
as necessary to place the name of your chapter into the Multi-Chapter 
list.

@INSTRUCTION = Use the Multi-Chapter <B>Save As<D> command to save 
the chapter as a publication. 

@INSTRUCTION = Select <B>Make TOC<D>.

@INSTRUCTION = Specify the name of the file you wish to create. Enter 
this file name, including the appropriate disk drive and path name, 
on the <B>TOC File<D> line.

@INSTRUCTION = Within the Generate Table of Contents dialog box, specify 
<F1M>[*Z_FNOT #]<F255D> on the Level 1 line and <F1M>[*Z_FNOT ENTRY]<F255D> on 
the Level 2 line. If you do nothing more and then select OK, Ventura 
Publisher will create a file which contains each footnote number as 
a separate paragraph followed by the text of the endnote as yet another 
paragraph. If you want punctuation after the footnote number or other 
effects (such as boldface, superscript, etc.) enter these at the appropriate 
place on the Level 1 or Level 2 line. For instance, if you want an 
em dash after the footnote number you would enter <F1M>[* Z_FNOT #] 
<197> <F255D> on the Level 1 line. Or, if you want the footnote number 
superscripted, you would enter <F1M><<^>>[* Z_FNOT #]<<D>><F255D> on the Level 
1 line.

@INSTRUCTION = When finished with the endnote generation, select <B>Done<D>.

To make the endnotes a part of your document:

@INSTRUCTION = Press the <B>End <D>key to go to the last page of the 
document.

@INSTRUCTION = Select the <B>Insert/Remove Page<D> option in the Chapters 
menu. From within this dialog box, select <B>Insert New Page After 
Current Page<D>.

@INSTRUCTION = Select the Load Text/Picture option.

@INSTRUCTION = Select <B>Text<D>, and then select <B>Generated<D>. 
Then select OK.

@INSTRUCTION = When the item selector appears, select the name of 
the file you specified within the Generate Table of Contents dialog 
box. Then select OK.

The file will be loaded and placed in the inserted page. If for some 
reason the inserted page was not selected, select the page and the 
select the endnote file name from the assignment list.

You can now use the Paragraph mode and all of its features to format 
the endnotes. Each endnote number will have been tagged with the Z_TOC1 
tag name. Each endnote will have been tagged with the Z_TOC2 tag.

Whenever you need to modify an endnote, simply follow these steps:

@INSTRUCTION = Load your original style sheet using the <B>Load Different 
Style<D> option in the File menu. The footnotes will reappear at the 
bottom of the page and you can edit them.

@INSTRUCTION = Use <B>Load Different Style<D> again to load the footnote-collapsing 
style sheet. Save the chapter.

@INSTRUCTION = Select the Multi-Chapter option and use it <B>Open<D> 
feature to retrieve the publication you created which points to the 
current chapter.

@INSTRUCTION = Select <B>Make TOC<D> and then select OK. When the 
generation process is finished, select Done.

The new endnotes are automatically loaded into your chapter. You can 
then press the <B>End<D> key to go to the end of the document to view 
the <->changes.



A couple of final notes. First, if your printer cannot print white 
text on a black background (e.g., the LaserJet) you will need to turn 
footnotes off all together before you print the chapter. That is, 
leave the Chapter Footnote Settings <B>Usage & Format<D> enabled while 
generating a table of contents, and then turn them off. Also, you 
will need to remove the ruling lines from the headline of this application 
note and change the text to black, and change the frame background 
to <B>white hollow<D> for the thumb tab.

If you have any other problems, make sure vertical justification is 
turned off for the footnote frame in the Frame Typography option (Professional 
Extension version only). Make wure that both the Z_FNOT # and Z_FNOT 
ENTRY tags have Grow Interline (Pagragraph Typography) turned off.